Preparing documents by market and delivery term
The export file depends on the item, the importing country and the delivery term. An Supply confirms the document list before both sides sign the contract.
Markets An Supply has served
| REGION | MARKETS | ITEMS PREVIOUSLY SHIPPED | REFERENCE PORTS OF DISCHARGE |
|---|---|---|---|
| North America | United States · Canada | Cashew kernels · coffee · fresh fruit | Los Angeles · Vancouver |
| East Asia | Japan · South Korea · China | Cashew kernels · coffee · fresh fruit | Yokohama · Busan · Shanghai |
| Europe | France · Netherlands | Coffee · cashew kernels · spices | Le Havre · Rotterdam |
| Oceania | Australia | Cashew kernels · spices · fresh fruit | Sydney · Melbourne |
| Southeast Asia | Singapore · Cambodia | Rice · coffee | Singapore · Phnom Penh |
Delivery terms in common use
Under Incoterms 2020The table below summarises how cost and risk are split under Incoterms 2020. The specific term must carry the named port or place stated in the quote and the contract.
| TERM | WHERE RISK PASSES | MAIN CARRIAGE ARRANGED BY | INSURANCE DUTY UNDER INCOTERMS | NOTE |
|---|---|---|---|---|
| FOB | Risk passes once the goods are delivered on board the vessel at the named port of shipment. | Buyer arranges main carriage | Not required under this term | The named port of shipment must be stated in the contract. |
| CFR | Risk passes once the goods are delivered on board the vessel at the port of shipment — same point as FOB, even though the seller pays the freight. | Seller pays freight to the named port of destination | Not required under this term | The buyer carries the risk from loading onward, even though freight is prepaid to the destination port. |
| CIF | Same as CFR — risk passes once the goods are delivered on board the vessel at the port of shipment. | Seller pays freight to the named port of destination | Seller buys minimum cover under the CIF rule (Institute Cargo Clauses C, at least 110% of the invoice value) | The CIF minimum can be lower than a buyer actually needs; additional cover can be requested. |
| DAP | The goods are delivered once ready for unloading at the named place, still on the arriving means of transport. | Seller arranges carriage to the named place | Not required under this term | The buyer clears customs and pays import duty; DAP does not include unloading from the arriving transport. |
An Supply confirms the delivery term, the named place, who arranges carriage, insurance and import cost in each quote. If you have not settled on a term, send the destination port and the scope of service you need An Supply to arrange.
Document set by shipment
Basic trade documents
- Commercial invoice
- Packing list
- Bill of lading
Item-dependent documents
- Phytosanitary certificate
- Fumigation certificate
- Quality test report
- Halal certificate
Market- and contract-dependent documents
- Certificate of origin
- EUDR traceability file, where the item falls under its scope
- Insurance certificate
- Independent inspection report or findings
How an export order is handled
From quote request to documents handed overCommon questions about export
If your question is not here, send it straight to the export desk.
Talk to the export deskHow long until the goods are loaded after the contract is signed?
The preparation time is confirmed once the item, specification, volume and vessel schedule are known. Sourcing or producing to order adds time on top of that.
Does An Supply prepare the documents itself or through an agent?
An Supply's export team prepares them directly; customs declarations and quarantine are handled with regular agents at the port.
What payment terms do you accept?
T/T or L/C, depending on the buyer and the item. For T/T, An Supply usually asks for a 30-50% deposit depending on the order, with the balance against the bill of lading. The exact deposit and bank details are agreed during negotiation and written into the contract.
Who handles it if the goods are held at destination customs?
The buyer or the buyer's agent deals with the importing authority. An Supply supplies additional documents that fall under the seller's responsibility per the contract.
Can several items share one container?
Combining items is assessed for odour compatibility, packaging, storage conditions and import requirements. The loading plan has to be confirmed by both sides beforehand.
What if the buyer wants an independent inspection at the port of loading?
An Supply coordinates with the processing site and the stuffing location so the surveyor can access the lot. The scope, timing and cost of the inspection are agreed before it takes place.